Faculty Efficiency Revolution: 100+ Hours Saved and 78 % Faster Evaluations via AI‑Powered Online Exam Software

Remember when entrance exams meant armies of faculty huddled over piles of answer sheets, red pens in hand, and the smell of ink and cold coffee in the air? It was a ritual that tested teachers as much as students: slow, manual, and exhausting.

Now picture swapping that grind for an entrance exam software that works while you sleep. Exactly what GrowthJockey set out to break with OttoScholar its AI-powered academic and admissions automation platform.

With OttoScholar's modern online exam software, entrance assessments can now be created, delivered, and evaluated in one seamless flow. This secure system ensures integrity, while an AI grading system handles scoring in minutes, not weeks.

So, step inside the story of how GrowthJockey’s OttoScholar is redefining entrance exams, proving that faster, fairer evaluations aren’t just possible, they’re the new standard.

Why admissions slowed without AI assessment software

Before OttoScholar, faculty were living through the same admissions nightmare year after year. Every new intake meant days spent crafting test questions and weeks consumed by marking them.

Research showed teachers spend around five hours a week just marking and giving feedback, that’s 140 hours a year hunched over scripts. Multiply that by multiple faculty, and you’ve got an entire term’s worth of productivity poured into paperwork instead of teaching.

At GrowthJockey, we saw these bottlenecks for what they were: time-thieves that slowed admissions and drained energy from both faculty and applicants. So, we mapped the choke points, ready to break the cycle.

Let’s break it down:

Manual test creation without reusable tools

Before online exam software existed, every admissions cycle started at zero. Faculty had to build entire entrance tests from scratch, pulling questions from old files, Word docs, or their own memory.

For example, a large CBSE school in Noida spent nearly two weeks each term just assembling papers for multiple academic streams before a single test was even conducted.

Time-intensive grading without automated support

Lacking an AI grading system or automated grading software, teachers had no choice but to manually check every answer, whether objective or subjective. In one premium early-years institution, a team of 12 teachers spent over 100 collective hours grading just 150 applications, often marking late into the night to meet offer deadlines.

Delayed results leading to lost admissions

No automated exam evaluation system meant that weeks would often pass before results were finalised, leaving parents and students in limbo. In competitive urban markets, where families often apply to multiple schools, slow result releases meant losing high-quality candidates to faster-moving institutions.

No digital proctoring or secure delivery

Before an entrance exam software and computer-based testing software; in-person exams required booking physical halls and managing invigilators. Institutions also had to deal with the occasional paper leak or misplaced script.

Not only was it costly, but it also limited the ability to scale assessments across multiple campuses.

How online exam software, OttoScholar, powers faster, fairer evaluations

Once we’d mapped out the choke points, the slow builds, the endless grading, the nerve-wracking result delays, it was obvious. The system wasn’t broken in just one place; it was slow everywhere.

We knew we had to build an admissions engine that could think as fast as the best faculty member, work around the clock without fatigue, and deliver results before the coffee went cold.

That vision became OttoScholar. GrowthJockey’s AI-powered online exam software that doesn’t just digitise tests, it orchestrates them from start to finish. We also plugged OttoScholar into our growth marketing tool, Intellsys, so schools can instantly spot high-potential candidates and launch personalised follow-ups before competitors react.

Here’s how each pain point we uncovered found its match in an AI-driven solution:

Test creation that’s built for scale

Instead of building papers from scratch every term, OttoScholar’s online exam software comes with structured question banks and ready-to-adapt templates for multiple streams. Faculty can design MCQs, essays, and logic-based tasks in a fraction of the time.

It’s the same approach that powered OttoScholar’s automation to cut admissions time in half at Cambridge School, hence proving that scalable test creation can deliver measurable impact.

Tests can also be designed to feed into multi-criteria ranking, combining entrance exam scores with interview or portfolio performance for a fuller picture of each applicant.

Scoring that’s quick and fair

With its AI grading system, OttoScholar handles objective scoring instantly and assists with subjective evaluation using pre-set logic. Bias guardrails run quietly in the background, ensuring that marks stay consistent across demographics. Now, evaluation time is cut by up to 78% and over 100 faculty hours are freed per term.

Results that arrive while interest is high

The online exam evaluation system compiles and publishes results in real time. That means offers can go out within days, supported by the Intellsys AI data dashboard that helps leadership see top scorers, averages, and trends before decisions are made.

Security without the logistical headache

Built-in exam proctoring software uses AI-based ID verification and cheating detection, while computer-based testing software enables simultaneous assessments across campuses. Leaders can track outcomes through dashboards, ensuring quality control even at scale.

Together, these capabilities turn what used to be the most time-consuming part of admissions into a seamless, data-backed process. For faculty, that means more hours for teaching; for institutions, it means faster, fairer decisions that keep top candidates in the pipeline.

The advantages you unlock with OttoScholar’s entrance exam software

By now, we’ve seen how OttoScholar’s online assessment software fixes the pain points in the entrance exam process. But the impact doesn’t stop there; once it’s in place, you’re not just solving a seasonal headache, you’re setting your admissions up for long-term wins.

Here’s what that means:

• Competitive edge in admissions: Faster, fairer entrance test outcomes build trust with applicants and help schools convert top candidates before competitors.

• Higher faculty morale: By removing hours of repetitive grading, teachers can focus on academic quality and student engagement.

• Scalability without chaos: Standardised, automated evaluation processes make it easy to manage multi-campus or high-volume intakes.

• Purpose-built for education: An AI entrance test module designed to meet the needs of varied academic streams and assessment formats.

• Backed by GrowthJockey’s expertise: Deployed across diverse institutions, combining technology with deep operational insight to deliver consistent success.

With OttoScholar in your corner, admissions stop feeling like a race against time and start running like a well-oiled machine. Every cycle becomes easier to manage, every decision comes quicker, and every result carries the weight of trust.

Results: Measurable impact of AI-powered online assessment software

What started as a time-draining, error-prone admission cycle turned into a brag-worthy competitive edge. Institutions reported:

• 3× faster grading speed compared to manual methods.

• 78% faster evaluation for both objective and subjective tests.

• 80-100+ faculty hours saved per term time that went back into teaching, not paperwork.

• Near-instant results for objective sections and same-day turnaround for subjective evaluations.

Turn faculty burnout into academic focus with OttoScholar’s AI grading system

Admissions shouldn’t feel like a marathon of paperwork and manual checks. With OttoScholar’s AI-powered entrance tests, you’re rewriting the playbook. Institutions using this automated grading software have saved over 100 faculty hours per term and delivered results 78% faster, making same-day evaluations a reality instead of a wish list.

The real win? Turning admissions from a drawn-out process into a competitive advantage. Applicants see you as responsive and forward-thinking, while faculty can focus on shaping academic excellence instead of drowning in paperwork.

Plus, because OttoScholar is built and backed by GrowthJockey, you don’t just get a product; you get a growth partner. As a Business accelerator, we help you scale the impact of AI beyond admissions, designing systems that keep you ahead in a competitive education market.

FAQs on online assessment software

How to make an online examination system?

Think of your online examination system as more than just a place to upload questions; it’s your admissions engine. Start with robust online exam software that lets you create and deliver tests effortlessly. Layer in AI grading systems to handle scoring in minutes, and exam proctoring software to keep everything fair.

What is the proctoring technology for exams?

Today’s proctoring technology inside computer-based testing software uses AI to verify IDs, lock browsers, monitor screens, and even flag suspicious behaviour in real time. With good exam proctoring software, you can run secure, large-scale exams without booking a single hall or hiring an army of supervisors.

Can I use AI for grading?

Absolutely. With the right AI grading system, objective questions are scored instantly, while subjective answers get a fair, rubric-based evaluation. This automated grading software works hand in hand with your online exam evaluation system, freeing faculty from hours of repetitive marking.

Is AI grading accurate?

When built well, AI assessment software is as accurate, sometimes more accurate than manual grading. It applies the same logic to every answer, eliminates bias, and works 24/7. Institutions using online exam software with AI grading have cut evaluation time by up to 78%, without sacrificing fairness or quality.